NZIPC ORGANISATION GUIDELINES

Name of the Organisation:

 New Zealand Independent Practitioners Collective (NZIPC)

The objects (purpose) of the Organisation:

  • To promote practice-based, evidence-informed, and outcome-validated professional excellence within independent allied health service practice.

 

  • To be an umbrella allied health body that provides advice, information, advocacy and research to the public independent service user sphere.

 

  • To become an established quality independent service delivery provider.

 

Organisation Member Conduct:

All members of the Organisation will be guided in their professional conduct by the Health & Disability Commissioner Act 1994, and will co-operate with the National Advocacy Trust in any matters arising from a complaint or concern about any organisation member. The National Advocacy Trust is a consumer services advocate that operates independently from all health & disability providers, government and private agencies, and the Health & Disability Commission.

Membership:

Membership is open to any independent allied health practitioner who supports the purpose of the organisation, and who has been formally recommended and endorsed by an existing organisation member.

Membership to the organisation may be applied for by completing the nominated membership application form. Such written application shall be considered and determined by the organisation committee, which may accept or decline any such application.

Membership:

a/ shall not entitle a member to any right, title, or interest in the property of the organisation.

b/ shall not have the power to commit the organisation in any way whatsoever.

c/ shall not impose any liability in respect of any contract, debt or other obligation upon the organisation.

d/ preserves the rights and privileges of a member to be personal, and not transferable.

e/ may include different levels of membership as set by the organisation committee.

f/ shall preserve equitable voting rights for all membership levels.

A membership may be ended at any time by a member giving 1 months’ notice in writing of their intention to resign their membership.

A membership may also be ended by majority vote of the organisation committee, if such a circumstance was to arise as to require the organisation committee to take such an action against an organisation member.

No such decision by the organisation to end a membership would be made until the organisation member had received a fair and reasonable opportunity to be heard in the matters related to the concern, related to the organisation member.

Meetings

The organisation will hold one Annual General Meeting (AGM) per annum, and attendance to this meeting may be in person, via digital attendance, or via authorised proxy. Attendance to the AGM is restricted to current organisation members only.

An invitation to the AGM will be issued in writing to all current members, 60 days prior to the date of the AGM.

A meeting quorum will be 15 current organisation members.

Any current organisation member may propose an agenda item in writing for the AGM, and all proposed agenda items will be considered (but not guaranteed) for inclusion on the AGM organisation agenda.

Voting rights for all current organisation members will be equitable – one person, one vote.

 The AGM will also incorporate the election of organisation committee members including office holders, an annual accounts presentation and review, a report on the previous year’s activities as an organisation, and a summary proposal plan for the year ahead.

The organisation committee will hold quarterly general meetings, or may meet more regularly if organisation business demands deem more regular meetings necessary.

The organisation committee may at any time call a Special General Meeting of organisation members, if organisation matters of a critical or urgent nature become apparent.

Appointment of officers

The key organisation officer positions to be elected at an AGM are:

Chairperson:

The Chairperson is charged with the primary responsibilities of convening the meetings of the organisation and ensuring that the organisation rules are followed.

Secretary:

The Secretary is charged with the primary responsibilities to keep a register of members, prepare notices for general meetings, keep minutes of all meetings, and keep the common seal of the organisation in safe keeping.

Treasurer:

The Treasurer is charged with the primary responsibilities to keep proper financial records, to bank all money received by the organisation; to pay all accounts, to prepare annual accounts, and to file the annual accounts (financial statements) with an approved practicing Accountant.

Control and use of the Organisations common seal:

A common seal will be used on legal documents and contracts that the organisation enters into. There are no exceptions to this rule. The common seal shall be retained in safe keeping by the Secretary.

Control and investment of the organisations funds:

The Treasurer:

a/ has primary responsibility for the organisations online bank account.

b/ may sign off organisation payments along with the accompanying signature of either the organisation Chairperson or Secretary.

c/ will maintain the financial records.

d/ will collect money owing to the organisation.

e/ will advise the organisation committee of the current financial status of the organisation on a monthly basis.

Powers of the organisation to borrow money:

The organisation is to be perpetually self-funding, and may not enter into any debt or overdraft facility.

Winding up or dissolution of the organisation:

The organisation may be wound up voluntarily or in any other manner as provided by the guidelines of the Incorporated Societies Act 1908.